Dear Quota Members,
We loved hearing from those of you who shared your thoughts on Quota’s future via feedback from Regional Meeting small group discussions. Thank you for sharing your wisdom and suggestions. Your Board of Directors will reflect on the full feedback report at our December Board Meeting.
For now, what I can share with you from the feedback report is the depth of caring that came through for your local Quota club and the members with whom you serve. Also clear from the report is that the personal benefits you gain by belonging to your club are almost as important to you as the service you provide in your communities – friendship, fellowship, serving with like-minded members, the support you receive, and the good feelings you get from making a difference in your home town.
You also conveyed your concern about Quota’s future as an international organization, and your concern is well-founded. With the continuing loss of members the question becomes, “At what membership number is Quota International no longer a viable organization?” We will be reflecting upon this question and others at our December Board Meeting, as well as reviewing the strategic research now being conducted. We appreciate the many ideas and suggestions you made regarding Quota’s future direction, and it is clear that you are aware of the increasing financial restrictions facing our organization due to our membership losses. Some members even suggested creating separate Quota countries (in place of Quota International) in order to reduce the cost of Quota participation. You can trust that your Board of Directors takes seriously its mandate to study all issues and ideas surrounding Quota’s future structure.
Meanwhile, I’d like to respond to a few Regional Meeting feedback questions and suggestions that we can answer now.
Why do we have a convention fee? The Advance Convention Fee helps offset the cost of Quota’s governance activities not only held at convention, but before and after related to the collection of proposed bylaws, implementing changes, and reporting changes to the membership. From time to time legal assistance is required related to the research of a potential bylaw change. The primary purpose of the biennial convention is governance and therefore Advance Convention Fees also help offset the cost of planning and implementing the meeting. Finally, the Advance Convention Fee funds a portion of the club voting delegate’s registration fee.
Why don’t clubs pay a sliding scale amount for their Advance Convention Fee based on the number of members in a club? The reason is because every club in Quota holds one equal vote, so small clubs have a vote that is equal to large clubs.
Please bring back the Sister Club Program. For those of you who may not know, the Sister Club program was an initiative that matched two clubs from different geographical regions together – to share communications and ideas and to perhaps even meet in person at a meeting or convention. The program promoted connection and friendship between and among clubs around the world. We would be happy to bring this program back and any clubs that which wish to participate should please let us know by sending an e-mail to firstname.lastname@example.org and we will make matches. We will send out future communications soliciting potential interest in this program, too.
How can we attract younger people to our club? First your club needs to ensure that it would offer a welcoming culture to younger members. Sometimes clubs do better with attracting new members who seek the experience that a particular club offers to its existing members. However, the JQ Program can be an excellent way to start grooming both young people and your club members for a multi-generational experience. QI of Beenleigh in Australia has been particularly successful in enjoying the full membership of younger members who started as JQs. The JQ program is both a service initiative and a membership recruitment tool!
Hand-in-Hand World Service
Why did we not reduce the number of approved Hand-in-Hand projects this fiscal year since this has been a fiscally challenging year for Quota?The reason is because Quota International and the We Share Foundation will not be subsidizing any donations to any Hand-in-Hand projects this year. Projects will only receive donations that come in from our members, clubs, and others who wish to support the program. We are expecting donations that have already come and as well as those that will come in later this year to exceed the $2,000 we set as a donation goal for each project. This program will be reviewed on a yearly basis for changes, improvements, or even its continuation.
Please put updated Hand-in-Hand information online. Updated information on Quota’s Hand-in-Hand program is already available on our Quota Web site. Information includes the most recent projects approved for participation this year. And we make it possible for those of you who wish to donate to do so online.
Not all Quota members have Internet, but they want to hear from their organization. While we know there are still a limited number of members who do not regularly use Internet, Quota International is a volunteer organization. We know that you, our wonderful members, can be counted on to print and share important communications with those who are not Web connected. Technology is not the future of organizations…. It’s the present. The cost to print and mail communications to members around the world, even one per year, is prohibitive.
Our Web site is difficult to use. We want a better user-friendly site. You’re in luck. Work is almost complete on a brand new Web site that will not only save Quota money but will be easy to navigate and use.
Please bring back an online Quota store. Done! Our new Web site will contain an online store where you can order jewelry and club supplies. As soon as our new site goes live, you no longer need to e-mail your orders to us.
Please publish board meeting minutes. The President provides an in-depth written report in the first President’s Message following major board meetings. Here is the report published following the December 2018 Board Meeting: December 2018 President's Message.
Please improve communications overall. After the staff management change occurred in September 2018, Quota has made a consistent effort in returning to a regular communications schedule. We now provide monthly President’s Messages, Quota Quick Updates, and Leadership e-Alerts (which go to club and regional leaders), and we strive for weekly postings on our blog. In addition we are about to launch a new Web site which will contain the Quota Express – one-stop shopping for all Quota communications. In addition, Quota International communicates almost daily on our Quota International Facebook page and on Instagram.
I’m not getting Quota’s e-communications. Help! All you need to do is send email@example.com your e-mail address and you will receive our member e-communications. If you think you already signed up, check your spam folder. Note that our new Web site will contain an archive of all Quota Quick Updates and President’s Messages. You don’t have to miss an issue.
Please bring back Quota Leadership Calls. You will be happy to know that Leadership calls were resumed earlier this year and our next set of calls will be held in September. Leaders will receive details in the next Leadership e-Alert.
Please make Quota known better. We would love to, but we need your help. Quota International is a grassroots membership organization. Members join at the local level. The more promotion you get in your community and the surrounding areas, the better known Quota will become known in your geographical area. When that happens, that will interest potential new members in your Quota club or a new club you may choose to organize in a different town or community. Technology is everyone’s friend because now local club news becomes international when news articles are published in your local community. Most news outlets now publish on the Internet. Google Alerts will bring your news to the computers of members in other regions and countries. But we’re doing our part, too! We’re using free social media tools to promote and share local and international news including Instagram and Facebook. And we are almost ready to launch our new Web site, which will convey a fresh, new, and vital image of Quota service in action.
We need a Quota International tag line. We have one: We Change Lives. You will see this tag line prominently displayed on our new Web site and we plan to use it more and more in our communications and materials.
Quota’s logo changes too often. Quota’s last logo change occurred in 2011. There have been no changes since then.
In closing, what is most clear from the results of your Regional Meeting feedback is that you experience Quota primarily on the local level. Your Board of Directors is committed to protecting that experience to the best of our ability. Thank you for the many ways you make a difference in the lives of those you serve and those with whom you serve.
Want to print President Emilie’s messages and distribute to your club? Click HERE to access the printable PDF archive of this series.