Club Dues and Advance Convention Fee Payment Procedures for Non-South Pacific Area Clubs

Payment Deadlines

• Club Dues Deadline: January 1 (30-day grace period)
  
  
• Convention Fee Payment Deadline: January 1 (30-day grace period)

Payment Policies and Late Fees
Clubs can pay annual dues and the Advance Convention Fee via check, money order, or bank draft (payable to "Quota International, Inc.") in United States currency only. Please send payments to the Quota International Office, 1420 21^st Street, N.W., Washington, D.C. 20036.

In fairness to all clubs, the late fee policy instituted by the Board of Directors requires that clubs delinquent in the filing of their international dues pay for Quota’s cost in rebilling and/or processing overdue payments. Clubs are requested to include their late fee when sending overdue payments.

• Last postmark date to avoid paying late fees: January 31.
  
  
• U.S.$50 Late Fee: Club payments postmarked February 1-28 (29 in leap year).
  
  
• U.S.$100 Late Fee: Club payments postmarked March 1 or later.
  
  
• If a club’s international dues and fees are not postmarked by April 1, the first of two notices will be sent via mail, fax, e-mail, and/or telephone. If payment is not received by May 1, a second notice will be sent and the international president will be notified.

Nonpayment of Club Dues and/or Bylaw-Required Fees
In fairness to all clubs, nonpayment of international dues and fees (including the Advance Convention Fee) will be administered systematically according to the guidelines established in Quota International Bylaws. Article XIV Clubs. Section 2, B-1, states that: "Failure more than sixty days after due date to pay financial obligations to Quota International after two notices of such indebtedness" may result in a club’s charter being revoked by the Board of Directors.

How to Prepare and Calculate Your Club Dues Payment
To view a sample copy of a Quota International Dues Statement, click here*. The actual copy your club receives may be different. Dues statements and member rosters will be sent in November. Clubs who have at least one officer with an e-mail address on file with the Quota International Office will receive their dues statement and membership roster via e-mail. All other clubs will receive their dues statements and member rosters via mail. January 1 is the due date for payment. January 31 is the last date a dues payment can be postmarked to avoid incurring late fees.

• To review procedures on how to prepare and calculate your club dues statement, click here.

* To view or print out these publications, you will need Adobe Acrobat Reader. Click here to go to Adobe's Web site and download a free copy of Acrobat Reader.

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