Frequently Asked Questions

How much do members pay to attend international convention?
The amount members pay is set approximately 12 months prior to each biennial convention. The rate that all non-voting convention registrants paid at Convention 2006 in Gold Coast was U.S.$320, if they registered before May 15, 2006. The rate after this date was U.S.$345. For club voting delegates, the rate was U.S.$165 before May 15 and U.S.$190 after that date. Your registration fee includes the costs of opening ceremonies, coffee breaks, all business sessions, workshops, our town meeting, the installation banquet, and other social events. Look for detailed information in the Quotarian magazine or on this Quota Web site.

Can members attend all convention sessions?
Yes, you are a welcome member of the Quota community at convention. Once registered for convention, you will be able to attend all business sessions (in a non-voting capacity), all convention workshops, and all meal and social events. You are invited to actively participate in our convention Leaders as Listeners Town Meeting, too.

How do I register for international convention?
The Quotarian magazine will contain a registration form that you can submit to the Quota International Office with payment. This issue will also feature planning and program information, side trips and outings, and a hotel registration form. These forms will also be available to print from this Quota Web Site before every July convention. If you have any questions, please contact the Quota International Office convention staff. Click here to go to the staff contact page.

Where are future conventions going to be held?
Are you a Quota member who appreciates worldwide travel opportunities? Click here for a list of upcoming convention locations.

May I bring a guest to convention?
Guests are welcome to attend Opening Ceremonies and the Installation Banquet. You can purchase tickets for your guests on your convention registration form. All other convention sessions, programs, and workshops are closed to non-Quota members. A name badge is required for entrance.

What is the site selection process for international convention?
According to board policy, convention (now held biennially) rotates between geographical locations. Four years in advance of a convention, staff researches two or three sites for each convention based on ideas and recommendations from members, board members, and staff. In order to be considered as a site, a city must meet certain basic criteria:

• First, it must be an appealing site, which will attract non-delegates in high enough numbers to meet the projected revenue budget for the convention so that the registration fee is reasonable.
  
  
• Second, it must have at least one first class hotel with sufficient numbers of two-bed rooms, plus ballrooms and meeting rooms to satisfy the requirements of our group.
  
  
• Third, it must be relatively economical when transportation, room, and extra food costs are combined, so that convention expenses do not overburden the attendee and/or club.
  
  
• Fourth, it must have convenient air service, as well as reasonable connecting flights for international travelers.

Staff presents information on potential convention sites to the board of directors, and the board votes on the final convention site. Staff then works with the convention and visitors' bureau in the selected city to determine which hotels can accommodate our group and negotiates with the hotels for the best rates.

How does Quota calculate convention registration fees?
After calculating the costs of convention, Quota charges the lowest fee we can and still have convention pay for itself with the number of participants convention attracts.

Can we have a financial statement of each convention?
Yes. A convention budget for the current year and actual costs of the convention that has just passed are included in the annual Treasurer's report. Every club receives a copy of this report.

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