For Clubs

Club Reports and Administration

Club presidents serve as Quota International’s direct link to and from club members. As a result, the QI Office provides easy-to-use forms to collect various club, member, and administrative information throughout the year. The office also offers administrative services to help clubs operate effectively.

Forms Clubs Use to Report Information

  • Annual Club Reports

    Annual club dues and roster, Club President’s Annual Report, Newly Elected Officer List

  • Membership Forms

    New Member Form, Member-At-Large Form, Member Transfer Form, Member Information Change Form

  • Convention Forms

    Convention Registration and Delegate Credential Form, Convention Hotel Reservation Form, Absentee Ballot

Club Officer Training Manuals

The QI Office sells three officer manuals: The Club President’s Management Guide, The Club Treasurer’s Administrative Guide, and The Club Secretary’s Administrative Guide. To order manuals from the QI Office in Washington, D.C., click here*. To order manuals from the QI Office in Australia, click here*.

Club Liability Insurance

The Quota International Office recommends that all clubs obtain liability insurance. Programs are available to clubs located in Australia, Canada, and the United States. For more information on programs in these countries, click here. Quota recommends that clubs NOT located in one of these countries contact a local insurance provider.

Internal Revenue Service Club “EIN” Numbers (U.S. Clubs)

The U.S. Internal Revenue Department requires the Quota International Office to collect and report each U.S. club’s Employer Identification Number (EIN) on an annual basis. The Quota International Office contacts those clubs that have not reported EIN numbers. If contacted, please return the EIN form on or before January 1.

Setting Up 501(c)(3) Status (U.S. Clubs)

Quota’s We Share Foundation has received from the Internal Revenue Service “group exemption” under Section 501(c)(3) of the U.S. Tax Code. What this means is that U.S. clubs can obtain tax exempt status for your charitable activities through this group exemption. The benefit of doing so is that contributions to your club for charitable activities are generally deductible for federal income, gift, and estate tax purposes. To learn more or to request a packet for setting up 501(c)(3) status, click here.

* To view or print out these publications, you will need Adobe Acrobat Reader. Go to Adobe’s Web site and download a free copy of Acrobat Reader.

Share With Friends Online