For Clubs

Club Dues and Advance Convention Fee Payment Procedures for South Pacific Clubs

For clubs in Australia, Fiji, and New Zealand only. Clubs in all other countries (Aruba, Canada, Curacao, India, Malaysia, Netherlands, the Philippines, Sint Maarten, Suriname, United States), click here.

Payment Deadlines for South Pacific Clubs

  • Club Dues Deadline: October 1 (30-day grace period)
  • Advance Convention Fee Payment Deadline: October 1 (30-day grace period)

Payment Policy: International Dues

In August, the Australian Office of Quota International will email or mail dues statements and membership rosters to clubs in Australian, Fiji, and New Zealand. These clubs must pay annual international dues and the Advance Convention Fee in U.S. dollars with a U.S. dollar bank draft (payable to “Quota International”). Each club is required to send the dues statement, club roster, and bank draft to the South Pacific Area Liaison Officer for processing, but the bank draft will be banked in the U.S.A. Please send your dues statement and payment (due October 1) to the Australian Office at P.O. Box 205, Margate, Queensland 4019, Australia.

In fairness to all clubs, the late fee policy instituted by the Board of Directors requires that clubs delinquent in the filing of their international dues pay for Quota’s cost in rebilling and/or processing overdue payments. Clubs are requested to include their late fee when sending overdue payments.

  • Last postmark date to avoid paying late fees: October 31.
  • U.S.$50 Late Fee: Club payments postmarked November 1-30.
  • U.S.$100 Late Fee: Club payments postmarked December 1 or later.
  • If a club’s international dues and fees are not postmarked by January 1, the first of two notices will be sent via mail, fax, e-mail, and/or telephone. If payment is not received by February 1, a second notice will be sent and the international president will be notified.

Nonpayment of Club Dues and/or Bylaw-Required Fees

In fairness to all clubs, nonpayment of international dues and fees (including the advance convention fee) will be administered systematically according to the guidelines established in Quota International Bylaws. Article XIV Clubs. Section 2, B-1, states that: “Failure more than sixty days after due date to pay financial obligations to Quota International after two notices of such indebtedness” may result in a club’s charter being revoked by the Board of Directors.

How to Prepare and Calculate Your Club Dues Payment

  • To view a sample copy of a Quota International Dues Statement for South Pacific Area clubs, click here*. The actual copy your club receives may be different. Dues statements and member rosters will be mailed in August. October 1 is the due date for payment. October 31 is the last date a dues payment can be postmarked to avoid incurring late fees.
  • To review procedures on how to prepare and calculate your club dues statement, click here.

* To view or print out these publications, you will need Adobe Acrobat Reader. Go to Adobe’s Web site and download a free copy of Acrobat Reader.

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