Voting Procedures and Tips
Club Voting Rights
Every club in good standing is entitled to send one delegate to vote at Quota’s convention, held biennially. Clubs are considered in good standing (and thereby eligible to vote) if international dues, the advance convention fee, and the club voting delegate’s convention registration fee are all paid in full. Following are the different ways in which members and voting delegates participate in the governance of Quota International.
International Board Member Elections
All clubs in good standing can vote in elections for international board members which are held every two years at convention. Clubs that send voting delegates to convention vote in on-site elections; those clubs that do not are entitled to vote via absentee ballot. A governance mailing is sent to all voting delegates in March of a convention year. This mailing includes candidate information, specific voting procedures and guidelines, and an absentee ballot. Absentee ballots must be received at the QI Office on or before June 15.
Quota International Bylaws can be added, removed, or modified by two-thirds of the voting delegates who attend convention and participate in bylaws sessions. Voting delegates are club representatives (1 vote per club), regional directors, past international presidents, and board members. Those clubs that do not send voting delegates to convention do not participate in bylaw discussions or decisions. Bylaws presented at convention are suggested by individual clubs, districts (regions beginning in 2014), international committees, and the board of directors. The deadline for submitting proposed bylaws is December 1 (prior to a convention year only). Please send all proposed bylaws to: Executive Director, Quota International, 1420 21st Street, N.W., Washington, D.C., 20036.
Leaders as Listeners Strategic Discussions
All members who attend convention are invited to participate in annual convention town meeting strategic discussions. Convention participants help leaders identify issues that may require further discussion by leaders, or they provide input and suggestions on improving programs, services, and operations.
Club Voting Procedures
Every club in good standing is entitled to be represented at convention by one voting delegate. Traditionally, the club president attends convention as the club’s voting delegate; however, each club may appoint up to two alternates to attend and vote, if necessary. The club delegate credentials form is located at the bottom of the convention registration form published on www.quota.org in a convention year.
Tips for Voting Delegates
Have you ever wondered about the specific Convention duties of your club’s voting delegate? Click here for planning tips.