Convention 2012 Voting Delegates Approve Proposal for Quota Structure, Governance Changes

FAQs: Frequently Asked Questions

If you have questions about the structure changes that have started occurring or will take place by July 2014 that are not answered here, e-mail staff@quota.org. Include your name, Quota title (if any), club, and question. A staff member will answer all questions submitted on this page. Your name will not be used.

Question:  When will my district be eliminated?
Answer:  All districts will be eliminated at the close of their 2014 district conference.

Question:  The clubs in my district enjoy spending time together. Can we still get together, plan joint projects, and meet after our district is dissolved?
Answer: YES! We encourage any group of clubs to continue connecting as they currently are. You are welcome to plan any type of joint project or fellowship activity with any club or group of clubs.

Question:  Can you explain more about the district, area, and regional dues?
Answer:  Yes! You will continue to pay district and area dues in 2012 and 2013. 2014 will be the first year that you will pay your regional dues. Every region will determine its own dues amount. It is anticipated that districts will get together in “regional” breakouts at 2013 area meetings for the purpose of setting 2014 dues. Quota International will provide information helpful to regions to think about in the planning of their dues.

Question:  When will we decide about how to distribute our remaining district or area funds?
Answer:  Quota International will provide discussion guidelines for your district and area to use for this discussion at 2013 district conferences and 2013 area meetings.

Question:  Our district is not happy with its regional assignment. We’d like to make a change. How can we do that?
Answer:  Districts interested in requesting a change must first talk with the districts in the region they wish to join to get their feedback and then talk with the districts in the region they wish to leave. If all parties are in agreement, your district can petition the board for a change.  Not all requests are guaranteed to be approved.

Question:  What is a “Flex Club”?
Answer:  A “Flex Club” is a club that chooses to operate in a more flexible manner than a traditional Quota club.  Flex Clubs have fewer club officers (only a president and secretary/treasurer are required) and may operate without any committees at all. They may choose NOT to have regular meetings (for example, the first and third Tuesday evening of every month) but to meet only as needed to plan and conduct service projects and fellowship activities (if any).  They may choose to NOT fund-raise but only provide hands-on service OR they may choose to ONLY fund-raise and provide grants to worthy causes in their community. They may meet virtually or a combination of virtually and in-person. They may have formed because they share a common interest or goal completely separate from Quota:  for example, they all may be book lovers and at their meetings they discuss a book AND plan their next service project. Or they may all like to bowl and will plan a bowling outing in conjunction with their meeting. Or they may all be young professionals who like to get together after work for fellowship, fun, and to make an impact in their community.  Quota’s Silver Q clubs are an example of a type of Flex Club:  these clubs are composed of older members who no longer want to fund-raise and who want to increase the amount of fellowship and fun in their Quota experience.

Question:  Does a club which operates traditionally have to notify Quota International if it is going to become more of a Flex Club?
Answer:  No! Every club is permitted to choose how it wishes to operate. It’s an “internal” decision you and your fellow club members make.  How your club operates should be discussed at the start of every club year to ensure that your club meets the needs of its current members.

Question:  What major items ARE required of clubs?
Answer:  These are the major items. Of course there are certain deadlines for the receipt of information during the course of the year and other requests that are sent to clubs. But these are the items common to all clubs:

  • All clubs are required to pay dues and advance convention fee annually by the due dates.
  • All clubs have one vote at the international convention and the regional meeting (and are strongly encouraged to send a voting delegate to each meeting).
  • All clubs are known as “Quota International of _______________.”
  • All clubs are asked to honor the We Share Foundation Service Resolutions (plan one project per year in each of Quota’s service areas; participate in Quota Cares Month; support a Hand-in-Hand project in a country other than its own).

 

Question:  I note that only 7 members are needed to start a club. Is that enough members to keep the club going?
Answer:  Prior to the structure change, Quota International launched a very successful development and growth program—our Branches program. This program invited clubs to create “club branches” with five or more members. While the mentoring club would handle the finances and collect dues from branch members, the branch otherwise operated independently. The goal of the program was to engage interested people in Quota and be able to connect them right away as a member. We had much success with this program and many clubs started out as branches. We found that just five members at the start did work. We will work with all new clubs that charter with 7 members and encourage them to grow.

Question:  I am concerned because beginning in 2014, board members will represent all Quota members, not a specific constituency like area directors do. Our voices will not be heard at the board table. How can the board address issues that are specific to our own local or national members.
Answer:  Actually at the board table, all board members—including area directors—do CURRENTLY represent all Quota members in discussions and decisions. Area directors currently serve TWO roles and actually have TWO written job descriptions—one as area director (the supporter of your area) and one as board member. We will be setting up a system for regional directors to communicate regularly with board members and staff on the needs and successes of their respective constituencies. In addition, the board will meet in person with regional directors at every convention. Finally, the final proposal included a mechanism to ensure diversity on the board of directors so that a maximum of three board members only from one country can serve at one time. Reducing the number of leadership layers through which members and clubs have traditionally communicated their problems and successes to the QI board of directors will improve communication both ways.

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